Filter data in a range or table
For best results, do not mix data types, such as text and number, or number and date in the same column, because only one type of filter command is available for each column. If there is a mix of data types, the command that is displayed is the data type that occurs the most. For example, if the column contains three values stored as number and four as text, the Text Filters command is displayed.
Note: always place a formula in a new column. Do not use a column label or use a column label that is not in your data set. Create a relative reference to the first cell in the column (B6). The formula must evaluate to TRUE or FALSE.
How To Filter In Excel: Advanced Filters And Autofilter Explained
You might notice that you don’t have the option of selecting multiple colors. This is one place where filtering by color falls short of standard filtering. But you can do a bit of a workaround to get a similar effect.
How to filter in Excel
If working with large data sets, it can be a challenge not only to calculate data, but also to find the relevant information. Luckily, Microsoft Excel makes it easy for you to narrow down the search with a simple yet powerful Filter tool. To learn more about filtering in Excel, please click on the links below.
The Excel Autofilter
When the Excel autofilter is added to the header row of a spreadsheet, a drop-down menu appears in each cell of the header row. This provides you with a number of filter options that can be used to specify which rows of the spreadsheet are to be displayed.
Using Microsoft Excel
After you copy data, right-click in the cell you would like to paste into. If you hover over one of the Paste Option icons, you will see a preview of what the data will look like. Are you pasting a formula? Do you want just the value of the cell? To keep the same formatting?Once you choose, click the appropriate button to paste the data.
Excel AutoFilter is a simple Excel feature for filtering lists. But, the Excel advanced filter has far more powerful filtering and extracting capability you will want to use with To Do Lists, Contact Lists, Project Task Lists, Inventory Lists, and more.
Filters organize and prepare data for Excel reports and visualizations by selecting only relevant data for display. If you are working with a filter in an Excel worksheet, you can extend the range of the filter and include additional data by editing the filter criteria. For example, if your data includes a variable with a value for each season, you can filter your data by selecting one, two or three of the four seasons in the Filter dialog box to show only data for the specified seasons. Once a filter is created, you can edit the filter to extend or reduce the range.
Two of the Excel filters I rely on when working with spreadsheets are AutoFilter and Custom AutoFilters. These are features Microsoft added with Excel 97, but few use it. Using these filters, I can turn an ordinary Excel spreadsheet into something more useful and versatile.
Filtering data using the Auto Filter feature is very useful. However, when using the Sum function to add up values of an applied filter, the function adds both the visible and hidden cells. Therefore, the solution is to use the Subtotal function, which only calculates the visible cells in a range.